Administrative Business Partner - #7495038

About Zscaler

Zscaler (NASDAQ: ZS) accelerates digital transformation so that customers can be more agile, efficient, resilient, and secure. The Zscaler Zero Trust Exchange is the company’s cloud-native platform that protects thousands of customers from cyberattacks and data loss by securely connecting users, devices, and applications in any location.

With more than 10 years of experience developing, operating, and scaling the cloud, Zscaler serves thousands of enterprise customers around the world, including 450 of the Forbes Global 2000 organizations. In addition to protecting customers from damaging threats, such as ransomware and data exfiltration, it helps them slash costs, reduce complexity, and improve the user experience by eliminating stacks of latency-creating gateway appliances.

Zscaler was founded in 2007 with a mission to make the cloud a safe place to do business and a more enjoyable experience for enterprise users. Zscaler’s purpose-built security platform puts a company’s defenses and controls where the connections occur—the internet—so that every connection is fast and secure, no matter how or where users connect or where their applications and workloads reside.

We have a great opportunity for an experienced Administrative Business Partner who enjoys working with multiple leaders to solve challenges and have impact. We are looking for someone with excellent interpersonal and communication skills that can operate well in a fast paced, ever-changing environment.

This is a hybrid role 3x a week in office.

Responsibilities

• Schedule, maintain, and update calendar events for each executive with a high level of details, collaborating to resolve conflicts and prioritize the most critical meetings/engagements.
• Prepare meetings for the executive or team and manage sensitive matters with a high level of confidentiality and discretion.
• Organizing meetings and town halls includes booking conference room space, ordering catering, organizing agendas, preparing materials and ensuring attendance.
• Monthly expense management and on demand expense reports for  Leadership, including submitting expense reports and receipts in a timely manner.
• Coordinate both domestic and international travel arrangements ensuring schedules are detailed with well-articulated itineraries.
• Plan and organize events both internal and external, managing event logistics in partnership with internal teams.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed.
  
  
  

Minimum Qualifications

• 2+ years of experience of administrative assistant supporting SVP level preferably, supporting Technical Teams (ie: Engineering, IT, Product and/or Security) or Corporate Teams (ie: Finance, Legal)
• Experience scheduling large scale internal and external meetings and events.
• Highly organized, detail-oriented, personable and a self-starter.
• Excellent communication skills with the ability to work across all levels both internally and externally.
• Very strong multi-tasking skills and ability to juggle multiple calendars, teams and requests.
• Flexible in response to changing priorities and needs.
• Ability to drive schedules and agendas with deeper understanding of context for meetings.
• High level of confidentiality, discernment and judgment.
• Proficiency in Zoom, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite, Coupa or related expense reporting software.
  
  
  

By applying for this role, you adhere to applicable laws, regulations, and Zscaler policies, including those related to security and privacy standards and guidelines.

Zscaler is proud to be an equal opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all of our employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy or related medical conditions), age, national origin, sexual orientation, gender identity or expression, genetic information, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws.

See more information by clicking on the Know Your Rights: Workplace Discrimination is Illegal link.

Pay Transparency

Zscaler complies with all applicable federal, state, and local pay transparency rules. For additional information about the federal requirements, click here .

Zscaler is committed to providing reasonable support (called accommodations or adjustments) in our recruiting processes for candidates who are differently abled, have long term conditions, mental health conditions or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support.