Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Professional

All Job Posting Locations:

Alajuela, Costa Rica

Job Description

Job Description

Johnson & Johnson is hiring for an Administrative Assistant to join our team located in Shockwave Medical Costa Rica.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Ready to join a team that’s pioneering the development and commercialization of Intravascular Lithotripsy (IVL) to treat complex calcified cardiovascular disease. Our Shockwave Medical portfolio aims to establish a new standard of care for medical device treatment of atherosclerotic cardiovascular disease through its differentiated and proprietary local delivery of sonic pressure waves for the treatment of calcified plaque.

Position Overview

The Administrative Assistant will provide administrative support to the CR VP of Operations and other members of these management teams, as needed. In this position, the Administrative Assistant will be responsible for providing administrative support on a day-to-day basis. This includes clear communication; discrete handling of confidential information; accountability; and performing a wide variety of complex and critical administrative duties.

Essential Job Functions

• Coordination and support for travel, calendar scheduling, meetings, conference calls, expense reports, team meetings/activities and communications.
• Create, review and edit documents and spreadsheets from Microsoft Word, Excel, Smartsheet, and PowerPoint.
• Prioritize and manage multiple tasks concurrently under aggressive timelines.
• Responsible for handling travel arrangements, hotel accommodation, airline reservations, rental cars, and off-site meeting venues for the CR Operations team and others as need it.
• Assist with department purchases, creation of purchase requisitions, budget, and contracts, working with cross-functional teams as necessary.
• Arrange special meeting facilities, coordinate with external vendors, send meeting confirmation emails, prepare and distribute meeting materials, and take and send minutes of meeting when necessary.
• Assist with sending out meeting invites, logistics arrangement and coordinating audit-related activities.
• Handle special projects.
• Provide front desk coverage as a backup.
• Other duties as assigned.
  
  

Requirements

• Bachelor’s degree or equivalent work experience with 3 years of progressive experience in an administrative support role
• Proficiency of the Microsoft Office suite (Word, Excel, PowerPoint)
• Familiarity with purchasing practices
• Adapts to changes in the work environment while managing competing demands and is able to deal with delays or unexpected events
• Highly motivated self-starter, proactive and creative thinker and extremely organized
• Excellent interpersonal skills, both verbal and written communication skills.
• Highly detail-oriented, ability to multi-task, prioritize and execute multiple concurrent activities and assignments with minimal supervision.
• Ability to identify and handle sensitive information and maintain confidentiality with tact and discretion
• Strong company and culture mindset with desire to contribute to a positive and innovative work environment
• Ability to interact and communicate effectively, tactfully, and respectfully with others at all levels in all possible situations.
• Adhere to company policies, procedures and practices
• Travel management experience and expertise using online systems
• Ability to work accurately with close attention to detail.
• Advance English Level.
  
  

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.